Beaver Country Day School Privacy Policy

 

Last updated: April 11th, 2025

Beaver Country Day School (“Beaver”) recognizes the trust members of our community place in the school regarding personal information they share with the school. We continually evaluate our data practices to ensure your information is used responsibly to provide you and your children with the best service.  This Privacy Policy describes Beaver’s policies and procedures regarding the collection, use, and disclosure of your information when you use our websites, apps, and services ‎(as well as any mobile application, features, ‎widgets, ‎‎plug-ins, content, downloads or other similar ‎services)‎ ‎that posts a link to this page (collectively, the ‎‎“Site”)‎, regardless of how ‎you access or use them, ‎whether via personal computer, browser, laptop, tablet, mobile phone or ‎other device (each a ‎‎“Device”). To the extent that we provide you with ‎notice through our Site of different or additional privacy ‎policies or practices (e.g., at ‎the point of collection), those additional privacy policies shall govern ‎such data collection and ‎use‎.‎

In addition to reading this Privacy Policy, please review our Terms of Use at https://bcdschool.org/terms-and-conditions/, which governs your use of our Site. If you do not agree to our Terms of Use ‎and the ‎collection, use, and sharing of your information as detailed in this Privacy Policy, please ‎do not ‎access or otherwise use our Site or any information or content accessible on ‎our Site.‎

Some of the information we collect about you is identifiable to you and therefore constitutes “Personal Information.” Personal Information is information that is reasonably identifiable to an individual. We collect ‎Personal Information from you for a variety of purposes and from a variety of sources. Please ‎review the details of our practices below for more information. ‎

PERSONAL INFORMATION COLLECTED

We collect Personal Information about the following types of individuals:

  • Alumni/ae and family of alumni/ae;
  • Prospective/current students/campers, family members and guardians of prospective/current students/campers, and recommenders of prospective students;
  • Individuals inquiring about or applying for employment with us;
  • Employees of the school;
  • Visitors to our Sites and users of any digital services we provide; and
  • Any other individuals who interact directly with our Site.

We collect information from you in several ways, including when you choose to share ‎information with us by entering it through our websites and applications and using automated processes. We ‎also collect contact information such as your name, address, email address, and phone number; and the content of the communication that you communicate with us by email, mail, phone, text, chat, or any other paper or electronic form. We use this information to communicate with you. ‎If you wish to stop receiving email messages from us, you may opt out of receiving email communications by following unsubscribe instructions in the email you receive. You can opt out of text messages by replying with “STOP” to opt out of further messaging. Message and data rates may apply. Please note that you may continue to receive certain transactional or administrative email communications from us after you unsubscribe.

We also collect information from current students and their families for academic and administrative purposes through PowerSchool. For more information, please review PowerSchool’s privacy policy here: https://www.powerschool.com/privacy/.  ‎

We also collect information from current students and their families for academic and administrative purposes through Canvas. For more information, please review Canvas’s privacy policy here: https://www.instructure.com/policies/product-privacy-policy.  

The school sends bulk emails via Constant Contact. For more information, please review Constant Contact’s privacy policy here: https://www.constantcontact.com/legal/privacy-notice. There are instructions for unsubscribing from Constant Contact at the bottom of each email. If you opt out of receiving emails through Constant Contact, you may miss important information from the school.

By providing your phone number, you agree to receive text messages and phone calls (including automated calls) from Beaver. Message and data rates may apply. Message frequency varies. 

The school uses SchoolMessenger from PowerSchool to send out important information via automated phone calls and text messages. For more information, please review PowerSchool’s privacy policy here: https://www.powerschool.com/privacy/ 

The school uses Zoom for conferencing, phone calls, and SMS/MMS text messaging. Their privacy policy can be found here: https://www.zoom.com/en/trust/privacy/privacy-statement/. Their text messaging policy can be found here: https://explore.zoom.us/en/trust/zoom-phone-text-messaging-policy-for-the-us/ 

In order to apply to Beaver as a prospective student, we may collect contact information; demographic information such as geographic location, date of birth, and gender identity; and application content, including academic history, standardized test scores, information obtained during admission interviews, short answers and essays, parental statements and consent forms, recommendations, and financial aid information. We use application information to contact the relevant parties with information regarding the application or to request additional information, to evaluate the applicant’s eligibility for admission, and to facilitate and administer admissions-related events and initiatives.

The school uses Ravenna throughout the admissions process, from initial inquiry, to collecting and processing information about applicants, to final decision-making. Please review Ravenna’s privacy policy and terms of use at: https://www.ravenna-hub.com/terms-of-service. 

The school uses Clarity to manage financial aid applications and decision-making. Please review Clarity’s privacy policy at: https://www.clarityschools.com/privacy-policy. 

We conduct research to understand how our operations and Site impact our users and to compare to other academies in the marketplace. We may use Personal Information you provide as a prospective student or alum, or other Personal Information you directly provide to us to assist in such research. 

If you submit an application for employment, we collect your contact and demographic information, education, background and work history, employment interests, resume, cover letter, information obtained during interviews, and any other information you choose to provide. We use this information to evaluate your eligibility and candidacy for employment; to communicate with you before, during, and after the application process; and to facilitate the relevant application process and any hiring steps needed prior to employment. We collect and process your information through Paycom for school employment and CampBrain for camp employment. For more information about our processing activities, please review https://www.paycom.com/privacy and https://campbrain.com/olrprivacy/. 

If you register for or attend any Beaver event such as an alumni/ae event or open house event, we collect your contact and other relevant information related to the event and your attendance. We use this information to register you for the event, prepare for and administer the event, contact you about the event, and inform you about future events.

If you wish to make a gift to Beaver, you will be subject to the privacy policy of our third-party service provider Blackbaud, which can be found here: https://www.blackbaud.com/company/privacy-policy/north-america. If you make a gift to Beaver, our third-party service provider will collect your name, contact information, and payment details, including the amount and recurrence of the gift. This information is used to process your gift, communicate with you regarding your gift, and maintain our internal records and accounts. If you wish to modify your recurring gift, please contact us using the information located in the “Contact Us” section.

The school uses Magnus Health SMR to track medical information about students and employees, including medication information, nurse visits, and other medical records. Their privacy policy can be found at: https://magnushealth.com/privacy-policy/.

The school uses CampBrain to register campers, hire employees, and perform other camp management functions. Information on their privacy policy can be found at: https://campbrain.com/olrprivacy/. 

Automated Information Collection 

In addition to any information that you choose to submit to us via our Site, we and our third-party service providers may use a variety of technologies that automatically (or passively) store or collect certain information whenever you visit or interact with our Site (“Usage Information”). This Usage Information may be stored or accessed using a variety of technologies that may be downloaded to your Device whenever you visit or interact with our Site. To the extent we associate Usage Information with your Personal Information we collect directly from you through our Site, we will treat it as Personal Information.

This Usage Information may include:  

  • your IP address, UDID or other unique identifier (“Device Identifier”). A Device Identifier is a number that is automatically assigned to your Device used to access our Site, and our computers identify your Device by its Device Identifier;
  • your Device functionality (including browser, operating system, hardware, mobile network information);
  • the URL that referred you to our Site;
  • the areas within our Site that you visit and your activities there, including remembering you and your preferences;
  • your Device location;
  • your Device characteristics; and
  • certain other Device data, including the time of day, among other information.

Tracking Technologies. We may use various methods and technologies to store or collect Usage Information (“Tracking Technologies”). Tracking Technologies may set, change, alter, or modify settings or configurations on your Device. A few of the Tracking Technologies include, without limitation, the following (and subsequent technology and methods later developed):

  • Cookies. A cookie is a data file placed on a Device when it is used to visit our Site. HTML5 cookies can be programmed through HTML5 local storage.
  • Web Beacons. Small graphic images or other web programming code called web beacons (also known as “1×1 GIFs” or “clear GIFs”) may be included in our Site’s pages and messages. Web beacons may be invisible to you, but any electronic image or other web programming code inserted into a page or e-mail can act as a web beacon. Web beacons or similar technologies may be used for a number of purposes, including, without limitation, to count visitors to our Site, to monitor how users navigate our Site, to count how many e-mails that were sent were opened, or to count how many particular articles or links were viewed.
  • Embedded Scripts. An embedded script is programming code that is designed to collect information about your interactions with our Site, such as the links you click on. The code is temporarily downloaded onto your Device from our web server or a third-party service provider, is active only while you are connected to our Site, and is deactivated or deleted thereafter.
  • Browser Fingerprinting. Collection and analysis of information from your Device, such as, without limitation, your operating system, plug-ins, system fonts, and other data, for purposes of identification.
  • ETag, or Entity Tag. A feature of the cache in browsers. It is an opaque identifier assigned by a web server to a specific version of a resource found at a URL. If the resource content at that URL ever changes, a new and different ETag is assigned. Used in this manner, ETags are a form of Device Identifier. ETag tracking may generate unique tracking values even where the consumer blocks HTTP and/or HTML5 cookies.
  • Recognition Technologies. Technologies, including application of statistical probability to data sets, which attempt to recognize or make assumptions about users and devices (e.g., that a user of multiple devices is the same user).
  • Session Replay / Pixel Tracking. We also rely on Tracking Technologies for purposes of session replay and pixel tracking, which ‎collect Usage Information that tracks your interactions with our Site, including mouse ‎movements, text, and other information associated with your visit to our Site. This ‎information is used to help us improve our Site and better provide you with information you ‎are interested in when you visit our Site. For more information about how these technologies ‎process your information, please review our vendor’s privacy policy here: 

Tracking Technologies Usage. We may use Tracking Technologies for a variety of purposes, including: 

  • Strictly Necessary. We may use cookies or other Tracking Technologies that we consider strictly necessary to allow you to use and access our Site, including cookies required to prevent fraudulent activity and improve security.
  • Performance-Related. We may use cookies or other Tracking Technologies that are useful in order to assess the performance of our Site, including as part of our analytic practices or otherwise to improve the content or services offered through our Site.
  • Functionality-Related. We may use cookies or other Tracking Technologies that are required to offer you enhanced functionality when accessing our Site, including identifying you when you sign in to our Site or keeping track of our specified preferences, including in terms of the presentation of content on our Site.
  • Targeting-Related. We may use Tracking Technologies to deliver content relevant to your interests on our Site and third-party sites based on how you interact with our content. This includes using Tracking Technologies to understand the usefulness to you of the content that has been delivered to you.

You may be able to set your browser settings to use our Site without cookie ‎functionality. Please note that if you block cookies, some Site functions and services may ‎be unavailable and we will not be able to present personally-tailored content and ‎advertisements to you. Your browser may provide you with some options regarding ‎cookies. For more detailed information about how to disable or administer your ‎cookie settings in your web browser, please refer to the applicable page for the ‎browser you are using:‎

You can withdraw your consent to allow for cookies, change your browser settings, ‎and delete the cookies already stored on your computer at any time. Please note ‎that if you delete, or choose not to accept cookies, you may not be able to utilize ‎the features of the services on our Site to their fullest potential.   ‎

Turning off third-party cookies

You can turn off certain third-party targeting/advertising cookies by visiting the ‎Network Advertising Initiative: https://optout.networkadvertising.org/?c=1 and by ‎visiting Google:‎ https://tools.google.com/dlpage/gaoptout‎.‎

USE OF COLLECTED INFORMATION

We collect information about Users from our business partners and service providers, including application management providers, standardized test administrators, and web site operators. This information may include contact information, demographic information, health and medical information, educational and professional history, institutional affiliations, background checks, and performance reviews. 

We may use the information that we collect from you, including Personal Information, to develop, maintain, improve, and operate the Site; to personalize the user experience; to communicate with you to provide technical or administrative support; and to prevent, investigate and provide notice of fraud, unlawful or criminal activity, unauthorized access to or use of Personal Information, the Site, or our data systems. We may use your information to process your ‎requests ‎and to provide you with information that may be of interest to you. We may anonymize or aggregate your ‎information for marketing and actuarial purposes. We may use your information to enable you to use certain Site features. We may also use the ‎information that we collect to customize your experience on our Site, to investigate and respond to your inquiries and communicate with you, to enforce our Terms of Use, and to meet our legal, regulatory, judicial, and institutional obligations and policies or to inform a legal proceeding. We may also use the ‎information we collect from you for additional purposes with your consent.‎

We may use your email address to send you information concerning the school unless you advise us that you do not wish to receive this information.

SHARING OF COLLECTED INFORMATION 

We may share the information that we collect from you, including Personal Information, with ‎third parties for a variety of purposes. For example, we may share information with service ‎providers who assist us in our business operations and assist with our provision of the Site to you. We may also share information where required ‎by law or to satisfy any applicable law, regulation, subpoena, government request, or other legal ‎process. We may also share information with third parties, including law enforcement, to protect ‎this Site, to fight fraud and identity theft, to ensure the integrity and operation of our organization and systems, to protect the rights, property, or safety of Beaver, its administrators, employees, faculty, students or others, and to enforce our Terms of Use. We also ‎reserve the right to share the information that we collect with our subsidiaries and affiliates for ‎marketing and other business purposes. 

We will not share phone numbers we have collected from you with third party providers without obtaining your consent as required by law for any specific sharing or communication.

We may share aggregate information about Site users with certain third parties. This information shows user activity as a whole rather than on an individual basis; such aggregate information cannot be reasonably used to individually identify you. We may use such aggregated information we collect about Site users to continue to improve our Site for you. 

OTHER WEB SITES AND LINKS

The Site contains links to other web sites and services that are not operated by Beaver. Please note that when you click on a link to one of these web sites, you are exiting our Site to go to another provider. Beaver is not responsible for the content or privacy practices of these other services or websites. We suggest that you read the privacy policies of these providers, as their practices and policies may differ from ours.

We may provide certain parts of our Site in association with third parties, such as ‎promotional partners or affiliates. These “co-branded areas” will identify the third party. If you ‎choose to use these co-branded areas, we may share your information with the identified third ‎party and that third party may also collect information from you, in addition to the information ‎that we collect, as described above. You should review the privacy policies of those identified ‎third parties to understand how they collect and use information.‎

ANALYTIC SERVICES AND TARGETED ADS 

We use third-party analytics services, like Google Analytics, to collect, monitor, and analyze data we collect through our Site to, for example, better understand how our Site is used and to improve its functionality. These third-party analytics services may track details about your online activities over time and across different web sites. These services may also allow us and others to provide you with targeted advertisements or other content that you may be interested in based on your online activities. 

The Google Analytics service tracks and reports web site traffic and provides us insight into behavior information relating to visitor age, gender, and interests. Google Analytics Demographics and Interest Reporting give us insight into behavior to help us understand browsing behavior and give you a better experience when you visit our Site. You can opt out of Google Analytics for Display Advertising and customize Google Display Network ads using the Ads Settings. 

These third-party services have their own privacy policies addressing how they use such information. We recommend you review their privacy policies. If you want to prevent your data from being used by Google Analytics, you may wish to take advantage of Google Analytics’ currently available opt-outs for the web.  

If you would like to learn more about targeted ads that may be based on your online activities, and the choices that you may exercise for certain sites and advertisers, you may wish to visit the Network Advertising Initiative or the Digital Advertising Alliance.

 

SECURITY / PERSONAL INFORMATION / DATA COLLECTION

Your privacy is important to us. The personal information you enter on our sites, such as your name, phone number, email, and mailing address, and, in the case of online giving, your credit card/banking information, is encrypted using secure socket layer (SSL) encryption technology. No data transmission over the Internet, mobile networks, wireless transmission, or ‎electronic storage of information, however, can be guaranteed 100% secure. Please note that we cannot ‎guarantee the security of any information you transmit to us.‎ To prevent unauthorized access, maintain data accuracy, and ensure the correct use of Personal Information, we have put in place reasonable physical, electronic, and managerial procedures to safeguard and secure the Personal Information we collect online and we make good faith efforts to store your Personal Information in a secure operating environment.

Beaver, utilizing our third-party vendors, collects various contact information to communicate with our families, demographic information to best serve our community, academic/admissions information that is central to our work, health information to comply with state law and to serve our students, and financial information to fulfill our business obligations.

SOCIAL SECURITY PROTECTION POLICY STATEMENT‎ 

It is our policy to protect the confidentiality of Social Security numbers (SSNs) ‎from ‎misuse ‎and ‎improper disclosure by maintaining and enforcing physical, ‎‎‎electronic, and procedural ‎‎safeguards. ‎We prohibit unlawful disclosure of ‎SSNs, and limit access to SSNs to our ‎personnel ‎who need ‎access to SSNs in ‎order to perform their job functions. We do not ‎disclose SSNs to ‎third parties ‎‎except where required or ‎‎permitted by law.‎

REGION-SPECIFIC DISCLOSURES

Information collected through our Site is maintained in the United States. The countries to which we transfer Personal Information may not have the same data protection laws as the country in which you initially provided the information. By submitting Personal Information to Beaver, you agree that Beaver may maintain the information in the U.S. and share the Personal Information as described in this Privacy Policy.

CHILDREN’S PRIVACY

Beaver does not use the Site to knowingly solicit data from or market to children under the age of 13. The Site does not sell products for purchase by children. No person under 18 years of age should disclose information on the Site without the involvement or consent of a parent or guardian.

Please visit www.consumer.ftc.gov/topics/kids-online-safety to learn more about protecting children’s privacy.

HOW TO CONTACT US

We appreciate your questions or comments about this Privacy Policy, our Site, or your dealings with Beaver.

Please contact us at:

791 Hammond Street, Chestnut Hill, MA 02467
617.738.2700
Shandor Simon, Director of Technology
ssimon@bcdschool.org

Beaver Country Day School admits qualified students of any race, sex, sexual orientation, gender identity or expression, religion, creed, handicap status, national origin, ethnicity, or other legally protected status to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of any protected status in the administration of its educational, admission, financial aid, athletic, or other school-administered programs or policies. Privacy Policy.